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Home » What Is Zapier and How Can It Increase Productivity?

What Is Zapier and How Can It Increase Productivity?

    Zapier productivity tool

    Have you ever felt like you spend way too much time manually moving information between all the apps and services you use? Enter Zapier, your new best friend for productivity and automation. Zapier is a tool that connects your apps and automates tasks between them so you can get more done in less time. With just a few clicks, you can set up workflows, called Zaps, to automatically transfer info between apps, save time with tedious tasks, and streamline your daily routines. Using Zapier is easy and anyone can create Zaps to supercharge their productivity and optimize how they work. Read on to learn exactly what Zapier is, how it works, and ways you can utilize it to accomplish more each day.

    What Is Zapier? An Automation Tool That Connects Your Apps

    What Is Zapier? An Automation Tool That Connects Your Apps

    Zapier is an automation tool that connects the apps you use, allowing you to automatically transfer information between them. It takes tasks you do repeatedly and sets them on autopilot so you can focus on higher priorities.

    Zapier works by detecting “triggers” and “actions” between connected apps. A trigger is something that happens in one app that you want to trigger an automation, like a new email in Gmail or a sale in Shopify. An action is what you want to happen in another app as a result, such as creating a new Trello card or adding a contact in Salesforce.

    Once you connect the apps you want to automate between, Zapier lets you build “zaps” to handle these triggers and actions. For example, you could build a zap that detects new Gmail emails from your support inbox, and automatically creates a new Trello card on your support board. Or build a zap that adds new Shopify customers to your Mailchimp list automatically. The possibilities are endless!

    Zapier currently connects over 1,500 apps including Gmail, Trello, Shopify, Mailchimp, Slack, Dropbox, Salesforce, and more. Whether you want to save time, reduce errors, or build smarter workflows, Zapier makes it easy to connect your favorite apps and let the automation do the work for you. Your productivity will skyrocket once you start building out customized zaps to handle your daily tasks on autopilot!

    How Zapier Streamlines Workflows and Boosts Productivity

    Zapier is an automation tool that connects the apps you use every day to streamline workflows and boost productivity. How? By creating Zaps.

    A Zap is a workflow between two or more apps that passes info between them automatically. For example, you can create a Zap that detects when you get a new email in Gmail and automatically logs it as a task in your project management tool like Asana or Trello.

    Zapier currently integrates with over 1,500 business apps, so the possibilities are endless. Some other useful Zaps include:

    • Getting SMS notifications when you receive a new form response in Typeform or Google Forms.
    • Automatically adding new YouTube subscribers to your email list in MailChimp or Constant Contact.
    • Posting your latest Instagram photos to your business’s Facebook page.
    • Logging work hours in a time tracker app like Toggl whenever you mark a task complete in your to-do list.

    The best part about Zapier is you don’t need any technical skills to build Zaps. The platform uses an easy point-and-click interface so you can build workflows in minutes without writing a single line of code. Zapier does all the heavy lifting for you in the background.

    For small teams and solopreneurs, Zapier is an affordable way to save hours of manual work each week and keep your business running efficiently. The productivity gains and time savings can really add up, especially when you discover new ways to connect the tools you rely on every single day. Why not give it a try? Zapier offers a free 14-day trial to help you automate your work and supercharge your productivity.

    Top 5 Ways to Use Zapier for Business Automation

    Zapier is a powerful automation tool that can save you tons of time by connecting your apps and services. Here are five of the top ways to put Zapier to work for your business.

    1. Streamline lead generation

    If you use a service like Google Ads or Facebook Ads to generate leads, you can create a Zap to automatically add new leads to your CRM. For example, set up a Zap that detects new form submissions from your landing page and adds the lead info to HubSpot or Salesforce. This eliminates the need to manually export and import lead data between systems.

    2. Improve your email marketing

    Create a Zap that adds new subscribers to your email list to a welcome email campaign in MailChimp or Constant Contact. You can also set up a Zap to tag subscribers based on actions they take, like downloading an ebook or signing up for a webinar. This helps you tailor your messaging and send the right content to the right people.

    3. Stay on top of social media engagement

    If you spend a lot of time engaging with followers on social media, Zapier can help automate some of that work. Set up a Zap to like, comment on, or repost social interactions that match your criteria. For example, you can like all new followers on Instagram or comment a thank you message on all tweets that mention your brand handle. Zapier currently supports Facebook, Twitter, Instagram, LinkedIn, and Google My Business.

    4. Streamline project management

    If you use project management tools like Trello, Asana, or Monday.com to manage projects, connect it to Zapier. You can create Zaps to automatically move cards between lists when certain actions occur, assign team members to new tasks, set due dates, add comments, and more. This helps ensure no project balls get dropped and your team stays on the same page.

    5. Improve customer service

    Quickly responding to customer service requests is key to providing good experiences. Set up a Zap to automatically create tickets in Zendesk or Freshdesk when customers email your support address or submit a contact form. You can also create Zaps to notify team members via Slack when new high-priority tickets come in that need immediate attention. This streamlines the process and helps avoid leaving customers waiting for a response.

    Zapier Integrations and Supported Apps

    Zapier is an automation tool that connects your favorite apps and services. By setting up “Zaps”, you can automatically transfer info between apps, saving you time and boosting your productivity.

    Integrations Galore

    The key to Zapier’s power is its enormous list of supported apps and integrations. Zapier works with thousands of popular services, like Gmail, Slack, Trello, Dropbox, and Google Sheets. Chances are, if you use an app for work or life, Zapier probably supports it.

    With all these integrations, the possibilities for automation are nearly endless. Here are just a few examples of Zaps you could set up:

    • Get an email notification in Slack whenever you receive an important email in Gmail.
    • Save email attachments to Dropbox automatically.
    • Add new Trello cards based on form responses in Google Forms or Typeform.
    • Post your latest Instagram photos to Twitter and Facebook automatically.
    • Log exercise details from your fitness tracker into a Google Sheet for easy tracking.
    • And many more! The options are limited only by your imagination and the apps you use.

    Zapier has an intuitive drag-and-drop interface, so you don’t need any coding experience to build Zaps. You simply select a trigger (like getting an email), choose an action (like posting to Slack), set a filter if needed (like only for important emails), and Zapier handles the rest. Your Zaps run in the background, 24/7, so you can set them and forget them.

    With thousands of apps and an easy automation tool, Zapier is a must-have for boosting your productivity and saving time. Give it a try—you’ll be amazed at how much it can simplify your workflows and daily tasks!

    Getting Started With Zapier: A Step-by-Step Guide

    Getting started with Zapier is easy once you understand the basic steps. Zapier connects your apps and automates tasks between them. Let’s walk through how to build your first Zap.

    Sign Up for a Free Zapier Account

    Go to zapier.com and click “Sign Up Free”. Enter your email and password to create an account. Zapier offers a generous free plan to get you started.

    Pick Your Apps

    Select which apps you want to connect. Zapier integrates with over 2,000 business and productivity apps. Choose two apps to start, like Gmail and Slack.

    Choose a Trigger

    A trigger is an event that kicks off your Zap, like receiving an email. Select “New Email” as the trigger for your Gmail to Slack Zap.

    Set Up an Action

    An action is what happens after the trigger fires. For example, send a message in Slack. Select “Send message to channel” as the action for your Zap.

    Configure the Details

    Next, you’ll be prompted to configure the details for your Zap including which email addresses or keywords to filter for, which Slack channel to send to, and the message template. You can customize or keep the defaults.

    Review and Turn On Your Zap

    The final step is to review your Zap settings and turn it on. Your Zap will now monitor for the trigger event and automatically perform the action. It’s that simple!

    Zapier is powerful yet easy to use. The possibilities for automation and simplifying repetitive tasks are endless. Now that you understand the basics, you can build Zaps to supercharge your productivity connecting the apps you use every day. Let me know if you have any other questions!


    So there you have it – Zapier is an incredible tool that can automate tedious tasks and supercharge your productivity. Now you know what Zapier is all about and how it can save you hours of time by connecting the apps and services you already use. The possibilities are endless once you start zapping – you’ll be amazed at how much time you gain back and how efficient your workflows become. What are you waiting for? Sign up for a free Zapier account today and start building your own zaps. In no time, you’ll be wondering how you ever lived without it. Zap on!